{"id":3679,"date":"2023-10-02T15:43:02","date_gmt":"2023-10-02T22:43:02","guid":{"rendered":"https:\/\/hr.uw.edu\/comp\/?page_id=3679"},"modified":"2025-05-02T10:43:30","modified_gmt":"2025-05-02T17:43:30","slug":"administrative-assistant-lead","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/classified-staff\/administrative-assistant-lead\/","title":{"rendered":"Administrative Assistant Lead"},"content":{"rendered":"

UW CODE AND REPRESENTATIVE GROUP<\/strong><\/p>\n

17084 (NE S SEIU 925 Non Supv)
\n22928 (NE H NI SEIU 925 Non Supv)<\/p>\n

CLASS SERIES CONCEPT<\/strong><\/p>\n

Perform a variety of clerical duties in support of office or unit operations. The Administrative Assistant series differs from Program Assistant and Program Coordinator because jobs in the program series perform work requiring knowledge and experience specific to a program, as defined in the Class Series Concept for Program Assistant.<\/p>\n

BASIC FUNCTION<\/strong><\/p>\n

Lead staff primarily in the Administrative Assistant series to include assigning, organizing, and scheduling work; review completed work assignments. Must lead at least one full-time employee (1.0 FTE) or an equivalent combination of part-time, lower-level Administrative Assistants or other clerical and administrative support staff.<\/p>\n

DISTINGUISHING CHARACTERISTICS<\/strong><\/p>\n

Lead level in the Administrative Assistant series. Under general direction, regularly assign, instruct, and check the work of others.<\/p>\n

TYPICAL WORK<\/strong><\/p>\n

Train, assign, provide direction, and check the work of clerical and administrative support staff;<\/p>\n

Participate in interviewing clerical and administrative support staff;<\/p>\n

Provide performance feedback to management;<\/p>\n

Design and create grant\/budget proposals, annual reports, and project monitoring reports;<\/p>\n

Assess and develop quality control methods for department or organizational unit;<\/p>\n

Evaluate training needs of departmental or unit staff and submit recommendations to management;<\/p>\n

Provide interpretation of departmental or unit policies and resolve escalated matters or inquiries;<\/p>\n

May oversee the day-to-day operations of an office, work unit, or administrative function;<\/p>\n

Perform the duties of Administrative Assistant 3; and<\/p>\n

Perform other duties as assigned.<\/p>\n

MINIMUM QUALIFICATIONS<\/strong><\/p>\n

Requires High School\/GED AND four (4) years of office or administrative support experience.<\/p>\n

Equivalent education and\/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and\/or registration.<\/p>\n

CLASS HISTORY<\/strong><\/p>\n

New Class: 7-1-18 as negotiated with SEIU 925 and WFSE in the Memorandum of Understanding for Administrative Classification Title Consolidation to consolidate the work of the following job titles and job class codes:<\/p>\n