{"id":34,"date":"2016-02-22T00:00:00","date_gmt":"2016-02-22T08:00:00","guid":{"rendered":"http:\/\/hr.uw.edu\/comp\/?page_id=34"},"modified":"2026-07-30T15:03:47","modified_gmt":"2026-07-30T22:03:47","slug":"position-and-salary-review","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/","title":{"rendered":"Position and salary review"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 ez-toc-wrap-left ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/#In-grade\" >In-grade<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/#Job-profile-change\" >Job profile change<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/#Position-reviews\" >Position reviews<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/#Professional-Staff-Research-ScientistEngineer-position-reviews\" >Professional Staff Research Scientist\/Engineer position reviews<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/position-and-salary-review\/#Resources-and-Forms\" >Resources and Forms<\/a><\/li><\/ul><\/nav><\/div>\n<p>When a professional staff position\u2019s duties and responsibilities expand or substantially change, the position may be reviewed to determine whether the position\u2019s salary amount, job profile and\/or grade assignment should change. Outside of legislatively authorized pay increases, changing a position\u2019s salary, compensation grade, or job profile requires advance approval from Compensation.<\/p>\n<p>For guidance regarding the position review process for <a href=\"https:\/\/hr.uw.edu\/comp\/represented-civil-service-exempt-staff\/overview\/\">Represented civil service exempt staff<\/a>, please see the <a href=\"https:\/\/hr.uw.edu\/comp\/represented-civil-service-exempt-staff\/position-review-process\/\">Represented CSEs position review process<\/a> or the applicable <a href=\"https:\/\/hr.uw.edu\/labor\/staff-unions\">collective bargaining agreement<\/a>.<\/p>\n<p>A professional staff position may be reviewed for:<\/p>\n<ul>\n<li><strong>In-grade Salary Adjustment<\/strong> &#8211; review for an increase in salary with no change to grade;<\/li>\n<li><strong>Position Job Profile Review <\/strong>\u2013 review for job profile change with no change in pay or compensation grade; or,<\/li>\n<li><strong>Position Review<\/strong> &#8211; a comprehensive review for eligibility for professional staff exemption from civil service and for professional staff title, salary amount, and compensation grade assignment.<\/li>\n<\/ul>\n<p>A review can be initiated by the appointing authority, manager, supervisor, or employee, but require:<\/p>\n<ul>\n<li>pre-approval by the supervisor, the department\/division head, and the appointing authority (dean or vice president or medical center CEO\/COO); and<\/li>\n<li>a current performance evaluation (one completed within the previous 12 months) is required to support recommendations for merit salary adjustments, and in-grade or grade change salary increases as set forth in the Professional Staff Program.<\/li>\n<\/ul>\n<p>There are no exceptions to these requirements.<\/p>\n<p>Follow the process below for the type of review you are requesting.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"In-grade\"><\/span>In-grade<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An in-grade salary increase may be requested if the current compensation grade is appropriate, but there has been a:<\/p>\n<ul>\n<li>Change in level of duties and responsibilities<\/li>\n<li>Meritorious performance with increased level of functioning<\/li>\n<li>Market-related pressures (external equity)<\/li>\n<li>Employment offer or active recruitment from outside the University<\/li>\n<li>Misalignment of salary relationships (internal equity)<\/li>\n<\/ul>\n<h6><strong>Process Steps and Form Completion<\/strong><\/h6>\n<p>Supervisors consult with the department\/major organization\u2019s administrator and determine the desired salary adjustment and the reason(s) for it.<\/p>\n<p><strong>Campus supervisors: <\/strong>Follow the <a href=\"https:\/\/isc.uw.edu\/user-guides\/request_comp_change_sc\/\">Request Compensation Change &#8211; Staff &#8211; Campus<\/a> user guide to process your request in <a href=\"https:\/\/wd5.myworkday.com\/uw\/login.htmld\">Workday<\/a>. Contact <a href=\"https:\/\/employeehelp.workday.uw.edu\/\">Employee Workday Help<\/a> if you have questions.<\/p>\n<p><strong>Medical centers supervisors:<\/strong> Complete the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCgEiU0ORnxSZUt7IldpZiGAflFvVHQQV1ujPKtsp5fuTU?e=EuRVfN\" target=\"_blank\" rel=\"noopener\">Professional Staff Compensation Change Request (PDF)<\/a> and forward it for organizational approval. The final organizational approver will send the approved request to Compensation. Compensation completes the review and emails notification of the results to the individuals designated on the form.<\/p>\n<h6><strong>Review Completion Timeline<\/strong><\/h6>\n<p>Most in-grade salary adjustment requests are processed within three business days of receipt if:<\/p>\n<ul>\n<li>The salary change is ten percent or less.<\/li>\n<li>The resulting salary is less than the compensation grade maximum.<\/li>\n<li>For grades 5-10, the salary level requested does not exceed 130% of the market-range midpoint for the job profile.<\/li>\n<\/ul>\n<p>Requests that do not meet these criteria may take longer, but most in-grade adjustment reviews are completed within 10 to 15 business days of receipt.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Job-profile-change\"><\/span>Job profile change<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A job profile change may be requested when the salary and grade remain appropriate. This process allows for the job profile to better align the nature of the work and\/or when Compensation determines that the job profile should change to match the appropriate professional staff exemption.<\/p>\n<p><strong>Process Steps and Form Completion<\/strong><\/p>\n<ol>\n<li>Supervisor &#8211; consult with the department\/major organization\u2019s administrator and determine the desired job profile and the reason(s) for the job profile change.<\/li>\n<li>Supervisor &#8211; complete the <span style=\"font-size: 1rem;\"><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCgEiU0ORnxSZUt7IldpZiGAflFvVHQQV1ujPKtsp5fuTU?e=EuRVfN\" target=\"_blank\" rel=\"noopener\">Professional Staff Compensation Change Request (PDF)<\/a><\/span> and the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQDmIKj0-b8eR40OM_qRam2uASLEXYScXIkzfn8mA3mBy40?e=zYTP61\">Professional Staff Position Description (PSPD) (PDF)<\/a> and forward them for organizational approval.<\/li>\n<li>Final organizational approver &#8211; send the approved request to Compensation.<\/li>\n<li>Compensation completes the review and emails notification of the results to the individuals designated on the form.<\/li>\n<\/ol>\n<p><strong>Review Completion Timeline<\/strong><br \/>\nMost job profile change requests are completed within 30 business days of receipt.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Position-reviews\"><\/span>Position reviews<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A position review may be requested when a position\u2019s responsibility level has significantly changed in one or more of the following:<\/p>\n<ul>\n<li>Staff supervision<\/li>\n<li>Financial and\/or budgetary matters<\/li>\n<li>Policy development<\/li>\n<\/ul>\n<p>Or where there has been a significant increase in:<\/p>\n<ul>\n<li>Level of judgment required<\/li>\n<li>Level of knowledge or skill required<\/li>\n<li>Complexity of duties and responsibilities<\/li>\n<\/ul>\n<p>This process also applies to monthly-paid classified or academic employee where the unit\u2019s administration believes the position meets one or more of the criteria for the professional staff exemption.<\/p>\n<p><strong>Process and Form Completion<\/strong><br \/>\nNote &#8211; this does not apply to Research Scientist\/Engineer reviews.<\/p>\n<ol>\n<li>Complete the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQDmIKj0-b8eR40OM_qRam2uASLEXYScXIkzfn8mA3mBy40?e=zYTP61\">Professional Staff Position Description (PSPD) (PDF).<\/a><\/li>\n<li>For guidance completing the PSPD form, see the <a href=\"https:\/\/uwnetid.sharepoint.com\/:w:\/s\/uwhr_web_document_library\/IQC7wyB1XSaSQ5d-Ws53Fk_0AcgOqmoY8Dnd296vB0gFl34?e=4RpF2U\">Professional Staff Position Description form guidelines (MS Word)<\/a>.<\/li>\n<li>If the position is occupied by a classified employee, also complete the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCx1bKcCri7TJGzHzs_pHUXAfiSfZ0iq0O-_nTRzKU2kM8?e=gtkppu\">Professional Staff Position Review Employee Signature (PDF)<\/a>. The employee signature form is not required for other reviews.<\/li>\n<li>Supervisor &#8211; complete the <span style=\"font-size: 1rem;\"><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCgEiU0ORnxSZUt7IldpZiGAflFvVHQQV1ujPKtsp5fuTU?e=EuRVfN\" target=\"_blank\" rel=\"noopener\">Professional Staff Compensation Change Request (PDF)<\/a><\/span> and forward it and the completed <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQDmIKj0-b8eR40OM_qRam2uASLEXYScXIkzfn8mA3mBy40?e=zYTP61\">Professional Staff Position Description (PSPD) (PDF)<\/a> and the related forms for organizational approval.<\/li>\n<li>Final organizational approver &#8211; send the completed questionnaire, review request, and, if applicable, the employee signature form to Compensation.<\/li>\n<li>Compensation completes the review and emails notification of the results to the individuals designated on the form.<\/li>\n<\/ol>\n<p><strong>Review Completion Timeline<\/strong><br \/>\nCompensation\u2019s goal for completing position reviews is within 60 days of receipt. Position review requests that do not provide complete information may take longer.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Professional-Staff-Research-ScientistEngineer-position-reviews\"><\/span>Professional Staff Research Scientist\/Engineer position reviews<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To review a professional staff position that requires academic training in a scientific or engineering discipline, where the level of responsibility has changed significantly in:<\/p>\n<ul>\n<li>Level of judgment required<\/li>\n<li>Level of knowledge or skill required<\/li>\n<li>Complexity and\/or scope of duties and responsibilities<\/li>\n<\/ul>\n<p>Or to review a classified, other represented staff, or academic position where the unit\u2019s administration believes the position meets the <a href=\"http:\/\/hr.uw.edu\/professional-staff-program\/#appendix-exemption-criteria\">research exemption criteria<\/a> and should be properly assigned to one of the Research Scientist\/Engineer Senior, Principal, or Sr Principal job profiles displayed below.<\/p>\n<h6>Professional Staff Research Scientist\/Engineer Job Profiles and Generic Job Descriptors<\/h6>\n<p>The Research Scientist\/Engineer Senior, Principal, and Sr Principal generic job descriptor reflects the attributes typically found in positions within that specific job profile series. You can use the generic job descriptor to help identify a job profile for a particular body of work.<\/p>\n<table class=\"table table-striped table-sm\">\n<thead>\n<tr>\n<th>Job Profile<\/th>\n<th>Job Code<\/th>\n<th>Grade<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/files\/comp\/descriptors\/resscieng.php\" target=\"_blank\" rel=\"noopener noreferrer\">Research Scientist\/Engineer-Senior<\/a><\/td>\n<td>11496<\/td>\n<td><a href=\"http:\/\/hr.uw.edu\/professional-staff-program\/#appendix-professional-staff-salaries\">10<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/files\/comp\/descriptors\/resscieng.php\" target=\"_blank\" rel=\"noopener noreferrer\">Research Scientist\/Engineer-Principal<\/a><\/td>\n<td>11497<\/td>\n<td><a href=\"http:\/\/hr.uw.edu\/professional-staff-program\/#appendix-professional-staff-salaries\">11<\/a><\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/files\/comp\/descriptors\/resscieng.php\" target=\"_blank\" rel=\"noopener noreferrer\">Research Scientist\/Engineer-Sr.Principal<\/a><\/td>\n<td>11498<\/td>\n<td><a href=\"http:\/\/hr.uw.edu\/professional-staff-program\/#appendix-professional-staff-salaries\">12<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>Career Path Guidelines<\/strong><br \/>\nThe <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCb9q0E7VrjQKfHJXRHwBYOAQS8p1Xhgyx08tztcU5HWSg?e=48Ywz9\">Career Path Guidelines (PDF)<\/a> identify the core competencies for various job functions. You can use this tool to quickly identify an appropriate job level for a particular position based on required competencies, and you can determine competencies required to progress to a specific level. A position is generally assigned to a compensation grade that represents the majority of the position\u2019s competencies but does not have to perform all competencies at a specific grade level to be assigned to that grade.<\/p>\n<h6>Process Steps<\/h6>\n<p>This only applies to <strong>Professional Staff<\/strong> Research Scientist\/Engineer reviews. For guidance regarding the position review process for Research Scientist\/Engineers <strong>represented by UAW<\/strong>, please see the <a href=\"https:\/\/hr.uw.edu\/comp\/represented-civil-service-exempt-staff\/position-review-process\/\">Represented CSEs position review process<\/a>.<\/p>\n<ol>\n<li>Complete the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQA6mDnyLNd2RqK1JWVAkvvkAZ_sW5KMS6jVe1lBrFjZRT8?e=9EwfN9\">Research Scientist-Engineer Questionnaire (PDF)<\/a> and obtain required organizational approvals. If the position is occupied by classified employee, complete the <a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCx1bKcCri7TJGzHzs_pHUXAfiSfZ0iq0O-_nTRzKU2kM8?e=gtkppu\">Professional Staff Position Review Employee Signature (PDF)<\/a>.<\/li>\n<li>Supervisor &#8211; complete the <span style=\"font-size: 1rem;\"><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCgEiU0ORnxSZUt7IldpZiGAflFvVHQQV1ujPKtsp5fuTU?e=EuRVfN\">Professional Staff Compensation Change Request (PDF)<\/a><\/span> and obtain required organizational approvals.<\/li>\n<li>Final organizational approver &#8211; send the completed questionnaire, review request, and employee signature form (if applicable) to Compensation.<\/li>\n<li>Compensation completes the review and emails notification of the results to the individuals designated on the form.<\/li>\n<\/ol>\n<p><strong>Review Completion Timeline<\/strong><br \/>\nCompensation&#8217;s goal for completing position reviews is within 60 days of receipt. Position review requests that do not provide complete information may take longer.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Resources-and-Forms\"><\/span>Resources and Forms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCgEiU0ORnxSZUt7IldpZiGAflFvVHQQV1ujPKtsp5fuTU?e=EuRVfN\">Professional Staff Compensation Change Request (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQDmIKj0-b8eR40OM_qRam2uASLEXYScXIkzfn8mA3mBy40?e=zYTP61\">Professional Staff Position Description (PSPD) (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:w:\/s\/uwhr_web_document_library\/IQC7wyB1XSaSQ5d-Ws53Fk_0AcgOqmoY8Dnd296vB0gFl34?e=4RpF2U\">Professional Staff Position Description form guidelines (MS Word)<\/a><\/li>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCx1bKcCri7TJGzHzs_pHUXAfiSfZ0iq0O-_nTRzKU2kM8?e=gtkppu\">Professional Staff Position Review Employee Signature (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQA6mDnyLNd2RqK1JWVAkvvkAZ_sW5KMS6jVe1lBrFjZRT8?e=9EwfN9\">Research Scientist-Engineer Questionnaire (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/uwnetid.sharepoint.com\/:b:\/s\/uwhr_web_document_library\/IQCb9q0E7VrjQKfHJXRHwBYOAQS8p1Xhgyx08tztcU5HWSg?e=48Ywz9\">RSE Career Path Guidelines (PDF)<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>When a professional staff position\u2019s duties and responsibilities expand or substantially change, the position may be reviewed to determine whether the position\u2019s salary amount, job profile and\/or compensation grade assignment should change.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":32,"menu_order":20,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Position and salary review - Compensation","description":"When a professional staff position\u2019s duties and responsibilities expand or substantially change, the position may be reviewed to determine whether the position\u2019"},"footnotes":""},"categories":[],"class_list":["post-34","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/34","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/comments?post=34"}],"version-history":[{"count":21,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/34\/revisions"}],"predecessor-version":[{"id":12496,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/34\/revisions\/12496"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/32"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/media?parent=34"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/categories?post=34"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}