{"id":2915,"date":"2022-03-25T00:00:00","date_gmt":"2022-03-25T07:00:00","guid":{"rendered":"https:\/\/hr.uw.edu\/comp\/?page_id=2915"},"modified":"2026-07-06T11:20:37","modified_gmt":"2026-07-06T18:20:37","slug":"wage-and-salary-setting-for-staff-and-student-positions","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/pay-equity\/wage-and-salary-setting-for-staff-and-student-positions\/","title":{"rendered":"Wage and salary setting for staff and student positions"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/hr.uw.edu\/comp\/pay-equity\/wage-and-salary-setting-for-staff-and-student-positions\/#Initial-wage-and-salary-setting-guidance\" >Initial wage and salary setting guidance<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/hr.uw.edu\/comp\/pay-equity\/wage-and-salary-setting-for-staff-and-student-positions\/#Classified-staff\" >Classified staff<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/hr.uw.edu\/comp\/pay-equity\/wage-and-salary-setting-for-staff-and-student-positions\/#Professional-staff-and-other-civil-service-exempt-staff\" >Professional staff and other civil service exempt staff<\/a><\/li><\/ul><\/nav><\/div>\n<p>Most job profiles are assigned a pay range comprised of a minimum and maximum value in accordance with the rules of the applicable <a href=\"https:\/\/hr.uw.edu\/policies\/employment-programs\/\" target=\"_blank\" rel=\"noopener\">employment program<\/a>.<\/p>\n<div class=\"table-responsive\">\n<table class=\"table table-striped table-sm\">\n<thead>\n<tr>\n<th>Employment program<\/th>\n<th>Wage range information<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/overview\/\" target=\"blank\" rel=\"noopener\">Professional staff<\/a><\/td>\n<td>Each professional staff job profile has a <a href=\"https:\/\/hr.uw.edu\/professional-staff-program\/#appendix-i-professional-staff-salaries\" target=\"blank\" rel=\"noopener\">market or grade range<\/a> established by Compensation:<\/p>\n<ul>\n<li>Professional staff grades 5 \u2013 10: Market range minimum and maximum<\/li>\n<li>Professional staff grades 11 \u2013 13: Grade range minimum and maximum<\/li>\n<li>Professional staff grade 14: Grade range minimum<\/li>\n<\/ul>\n<p>For professional staff temporary positions, the pay range is established in comparison to the equivalent regular professional staff position.<\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/comp\/classified-staff\/classification-and-pay\/\" target=\"blank\" rel=\"noopener\">Classified staff<\/a><\/td>\n<td>Pay ranges for classified staff are established in <a href=\"https:\/\/ofm.wa.gov\/state-human-resources\/civil-service-rules\" target=\"blank\" rel=\"noopener\">civil service rules<\/a> for classified non-union positions or in <a href=\"https:\/\/hr.uw.edu\/labor\" target=\"blank\" rel=\"noopener\">collective bargaining agreements<\/a> (CBA) for contract classified positions.<\/p>\n<p>Pay ranges for classified positions are published on Compensation\u2019s <a href=\"https:\/\/hr.uw.edu\/comp\/classified-staff\/job-profile-list\/\" target=\"blank\" rel=\"noopener\">Job title list and specs webpage<\/a>.<\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/labor\/academic-and-student-unions\/uaw-ase\" target=\"blank\" rel=\"noopener\">Academic Student Employees (ASEs)<\/a><\/td>\n<td>ASEs are graduate students such as teaching assistants or research assistants who are placed into titles and pay classifications based on the nature of job duties and qualifications. Salary schedule information is published on the Graduate School\u2019s <a href=\"https:\/\/grad.uw.edu\/graduate-student-funding\/funding-information-for-departments\/administering-assistantships\/ta-ra-salaries\/\" target=\"blank\" rel=\"noopener\">TA\/RA Salaries webpage<\/a>.<\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/comp\/other-represented-staff\/overview\/\" target=\"blank\" rel=\"noopener\">Represented civil service exempt staff<\/a><\/td>\n<td>\n<ul>\n<li><a href=\"https:\/\/hr.uw.edu\/labor\/staff-unions\/sag-aftra\" target=\"blank\" rel=\"noopener\">SAG-AFTRA<\/a>: Wage minimums are set by CBA<\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/labor\/staff-unions\/teamsters-117-print-plant-craft-employees\" target=\"blank\" rel=\"noopener\">Teamsters 117 Print Plant<\/a>: CBA establishes one salary per job profile<\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/labor\/staff-unions\/seiu-925-ihme\" target=\"blank\" rel=\"noopener\">SEIU 925 \u2013 IHME<\/a>: Pay range established by CBA<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>Hall Health Physicians and Intercollegiate Athletics contract staff<\/td>\n<td>Pay ranges are established in the applicable personnel program.<\/td>\n<\/tr>\n<tr>\n<td><a href=\"https:\/\/hr.uw.edu\/comp\/student-employees\/\" target=\"blank\" rel=\"noopener\">Student hourly employees<\/a><\/td>\n<td>Minimum established by applicable city and state minimum wage law and maximums are established by Compensation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>When recruiting for a specific position, <a href=\"https:\/\/hr.uw.edu\/talent\/hiring-process\/preparing-for-and-conducting-the-recruitment\/pay-transparency-for-job-postings\/\">the pay range to be posted and offered to a hired applicant<\/a> must fall within the ranges established by the position\u2019s <a href=\"https:\/\/hr.uw.edu\/policies\/employment-programs\/\" target=\"_blank\" rel=\"noopener\">employment program<\/a>.<\/p>\n<p>If the pay range or grade for a job profile does not have a maximum, one will be identified by Compensation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Initial-wage-and-salary-setting-guidance\"><\/span>Initial wage and salary setting guidance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For all staff and student positions, the initial wage or salary offered to the final candidate must be within the posted pay range.<\/p>\n<p>When determining what wage or salary to offer, you may not:<\/p>\n<ul>\n<li>Seek the current wage or salary history of an applicant, either from the applicant or their current or former employer.<\/li>\n<li>Require that an applicants\u2019 prior wage or salary meet certain criteria, e.g., meet a certain level or threshold.<\/li>\n<\/ul>\n<p>Many factors may be considered when setting a wage or salary for new hires or employees changing jobs within the institution. Generally speaking, wages and salaries should be set based on consideration of the following criteria:<\/p>\n<ul>\n<li><strong>Position requirements<\/strong> \u2013 Consider the posted pay range for the position and ensure the wage or salary you are proposing falls within the range.<\/li>\n<li><strong>Applicant qualifications<\/strong> \u2013 Consider the education, training, and experience of the candidate.<\/li>\n<li><a href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/overview\/\" target=\"_blank\" rel=\"noopener\"><strong>Market ranges<\/strong><\/a>\u2013 Consider the market range for the position.<\/li>\n<li><strong>Internal equity<\/strong> \u2013 Consider what other similarly employed employees are being paid. Similarly employed means that the job requires similar skill, effort, and responsibility and is performed under similar working conditions. In addition, just because two people are in the same job profile does not automatically mean they are similarly employed. For more information, review the <a href=\"https:\/\/hr.uw.edu\/comp\/pay-equity\/department-responsibility-for-pay-equity-review\/\">Department responsibility for pay equity review webpage<\/a>.<\/li>\n<li><strong>Other<\/strong> \u2013 Seniority system, merit system, bona fide regional differences in compensation levels, measures of quantity or quality, budget constraints, etc.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Classified-staff\"><\/span>Classified staff<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>All classified employees must be paid within the pay range of the <a href=\"https:\/\/hr.uw.edu\/comp\/classified-staff\/job-profile-list\/\">job profile<\/a> assigned when the position is created. The initial step placement is set by considering experience and education, or as outlined in the applicable collective bargaining agreement, or as dictated by the competitive market for that job.<\/p>\n<p>A classified employee receives step increases in accordance with the <a href=\"https:\/\/hr.uw.edu\/labor\/\" target=\"_blank\" rel=\"noopener\">contract<\/a> or <a href=\"https:\/\/app.leg.wa.gov\/WAC\/default.aspx?cite=357-28-060\" target=\"_blank\" rel=\"noopener\">rules<\/a> covering the position until the employee reaches the top automatic step of the range, after which there are no more automatic step increases.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Professional-staff-and-other-civil-service-exempt-staff\"><\/span>Professional staff and other civil service exempt staff<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Employees are paid within the range established upon posting. The UWHR recruitment teams review salary offers and typically considers internal salary relationships, external market rates, and individual qualifications. Approval from Compensation is required for offers above the market maximum for professional staff positions in grades 5 through 10. Compensation approval is also required for all professional staff positions in grades 11 and above.<\/p>\n<p>Other civil service exempt staff are paid within the pay ranges established in the applicable personnel program.<\/p>\n<p>Wage and salary setting for internal promotions or demotions applies the same factors that are used for newly hired employees. The focus is on the duties performed in the new position and may not take the current wage or salary into account.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Find guidance on setting wages and salaries by employment type.<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":2030,"menu_order":30,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","slim_seo":{"title":"Wage and salary setting for staff and student positions - Compensation","description":"Find guidance on setting wages and salaries by employment type."},"footnotes":""},"categories":[],"class_list":["post-2915","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/2915","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/users\/49"}],"replies":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/comments?post=2915"}],"version-history":[{"count":6,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/2915\/revisions"}],"predecessor-version":[{"id":12342,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/2915\/revisions\/12342"}],"up":[{"embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/pages\/2030"}],"wp:attachment":[{"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/media?parent=2915"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/hr.uw.edu\/comp\/wp-json\/wp\/v2\/categories?post=2915"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}