{"id":2229,"date":"2024-04-01T00:00:24","date_gmt":"2024-04-01T07:00:24","guid":{"rendered":"http:\/\/hr.uw.edu\/comp\/?page_id=2229"},"modified":"2026-01-27T11:21:41","modified_gmt":"2026-01-27T19:21:41","slug":"create-position-regular","status":"publish","type":"page","link":"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/","title":{"rendered":"Checklist &#8211; Create regular position"},"content":{"rendered":"<h4>Regular Professional Staff Position<\/h4>\n<p>This checklist is to help HR Partners and Additional Approvers ensure that a create position request is complete and ready for the HR Compensation Office\u2019s detailed review.<\/p>\n<ul>\n<li><strong>Review Position Request Reason.<\/strong> Ensure reason selected is <em>Create Position &gt; Employee.<\/em><\/li>\n<li><strong>Confirm that a <em>Job Posting Title<\/em><\/strong> has been provided.\n<ul>\n<li>Other existing job profile or classification titles should not be used as a Business Title. For example, a Manager should not use Assistant Director as their Business Title.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Review Requested<em> Job Profile<\/em><\/strong>\n<ul>\n<li>Is the requested Job Profile active in Workday?<\/li>\n<li>Is the requested Job Profile consistent with the duties? A helpful resource for this is the <a href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/job-profiles-and-descriptors\/\">list of Payroll titles and descriptors for Professional Staff positions<\/a>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Check the <em>Job Description Summary<\/em>.<\/strong> This field is <strong>optional<\/strong>. It can be blank. If used, it should contain a few sentences to describe position\u2019s purpose.<\/li>\n<li><strong>Review <em>Job Description<\/em><\/strong>\n<ul>\n<li>Must include a detailed description of position\u2019s <strong>specific job responsibilities with estimated percent time <\/strong>breakout. Total must be 100% regardless of position\u2019s % FTE, typically in blocks of time 5% or larger.<\/li>\n<li>Must include <strong>minimum qualifications<\/strong> (required education and years of work experience) in the Job Description.<\/li>\n<li>Job duties in the Workday Job Description field must align with the duties documented on the attached forms (i.e., Pro Staff Position Description or Research Scientist\/Engineer Questionnaire)<\/li>\n<\/ul>\n<\/li>\n<li><strong>Confirm <\/strong><em><strong>Worker Sub-Type chosen<\/strong><\/em> is <em>Regular Salary<\/em><\/li>\n<li><span data-teams=\"true\"><strong>Confirm <\/strong><i><strong>Scheduled Weekly Hours<\/strong><\/i><strong>\u00a0<\/strong>have been entered and align with selected Time Type and Worker Sub-Type.<\/span><\/li>\n<li><strong>Include Required Attachments<br \/>\n<\/strong><\/p>\n<div class=\"table-responsive\">\n<table class=\"table table-striped table-sm\">\n<thead>\n<tr>\n<th>Type of Position<\/th>\n<th>Required Forms<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>All regular pro staff positions<\/td>\n<td>Professional Staff Position Description (PSPD) Form<\/td>\n<\/tr>\n<tr>\n<td>All regular Research Scientist\/Engineer positions<\/td>\n<td>Research Scientist\/Engineer Questionnaire<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<\/li>\n<li><strong>Confirm <em>Comments<\/em><\/strong> have been entered <strong>(Comments are required)<\/strong>\n<ul>\n<li>Provide comments\/justifications to communicate additional details about the position, such as:\n<ul>\n<li>This is a duplicate of PN-XXXXXXX. This is a position that did not convert to Workday because it was vacant at go-live.<\/li>\n<li>The name of the employee in the position when last occupied was ________.<\/li>\n<li>Any other organizational context that would help HR Comp understand the need to create this position, such as the department is growing, reorganizing, we received a new grant, a professor is bringing in a new lab from another institution, etc.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Notes: HR Forms are at <a href=\"https:\/\/hr.uw.edu\/forms\/\" target=\"_blank\" rel=\"noopener noreferrer\">hr.uw.edu\/forms\/<\/a><br \/>\nWorkday User Guides for Create Position are at: <a href=\"https:\/\/employeehelp.workday.uw.edu\/user-guides\/create_position_sc\/\" target=\"_blank\" rel=\"noopener noreferrer\">employeehelp.workday.uw.edu\/user-guides\/create_position_sc\/<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Regular Professional Staff Position This checklist is to help HR Partners and Additional Approvers ensure that a create position request is complete and ready for the HR Compensation Office\u2019s detailed [&hellip;]<\/p>\n","protected":false},"author":49,"featured_media":0,"parent":32,"menu_order":60,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_lmt_disableupdate":"no","_lmt_disable":"no","footnotes":""},"class_list":["post-2229","page","type-page","status-publish","format-standard","hentry","search_bucket-page"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Checklist - Create regular position - Compensation<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Checklist - Create regular position - Compensation\" \/>\n<meta property=\"og:description\" content=\"Regular Professional Staff Position This checklist is to help HR Partners and Additional Approvers ensure that a create position request is complete and ready for the HR Compensation Office\u2019s detailed [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/\" \/>\n<meta property=\"og:site_name\" content=\"Compensation\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-27T19:21:41+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/\",\"url\":\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/\",\"name\":\"Checklist - Create regular position - Compensation\",\"isPartOf\":{\"@id\":\"https:\/\/hr.uw.edu\/comp\/#website\"},\"datePublished\":\"2024-04-01T07:00:24+00:00\",\"dateModified\":\"2026-01-27T19:21:41+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/hr.uw.edu\/comp\/professional-staff\/create-position-regular\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/hr.uw.edu\/comp\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Professional staff\",\"item\":\"https:\/\/hr.uw.edu\/comp\/professional-staff\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Checklist &#8211; 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