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Human Resources

Employee personnel file

The University of Washington maintains an official personnel file that contains employment records required for business and legal purposes for each employee. You have the right to access your official personnel file, submit documents for inclusion, and petition for the retention of materials that would otherwise be removed or destroyed. You may also authorize another person to have access to your official personnel file.

Accessing your official personnel file

Complete the Official Personnel File Access Request (MS Word) to request access to your file. You will be contacted within three business days of receipt of the completed request form to schedule an appointment to review your file. A UWHR staff member will be present during your file review. Upon request, UWHR can provide a one-time photocopy of file contents free-of- charge. After the initial copy is made, only new documents placed in the file will be copied upon request, but no sooner than 6 months from their last request.