Human Resources

Inclement weather

Inclement weather can cause transportation problems or hazardous conditions that can vary widely in our region. Severe weather may result in closures to school or child care facilities, even as the UW remains open for regular business.

If you are unable to come to work, notify your supervisor according to your department’s established procedures and enter your time off request into Workday (medical centers staff enter time off into Kronos). Supervisors can approve requests for employees to temporarily work from home, if doing so allows completion of work assignments.

Leave use and compensation

If weather conditions prevent an employee from working as scheduled, leave taken due to inclement weather is charged to vacation time off, personal holiday, accrued compensatory time off, or time off without pay according to the position’s collective bargaining agreement or employment program.

The following table summarizes leave use for classified and professional staff who miss work because of inclement weather:

Employment category Leave options
Overtime-eligible Classified Non-union, Contract Classified and Professional Staff. Partial and full day absences due to inclement weather are charged to:

  • Vacation time off,
  • Personal holiday (full day absence only),
  • Accrued compensatory time off, or
  • Time off without pay.
Overtime-exempt (excepted) Classified Non-Union and Contract Classified Staff. Full-day absences due to inclement weather are charged to:

  • Vacation time off,
  • Personal holiday (full day absence only),
  • Accrued compensatory time off, or
  • Time off without pay.

Part-day absences due to inclement weather are charged to:

  • Vacation time off,
  • Accrued compensatory time off

If an overtime-exempt employee does not have paid time off available, the employee may not be placed on time off without pay for part-day absences.

Overtime-exempt Professional Staff Overtime-exempt professional staff are responsible for ensuring that all work obligations are met. Full day absences due to inclement weather may be charged to time off, or the individual’s work schedule may be flexed with the supervisor’s concurrence. At the supervisor’s discretion, time off does not have to be charged for approved partial day absences.

Related policy links