HR Operations

Civil duty time off

All employees may take civil duty time off to:

  • Serve on jury duty
  • Serve as a trial witness
  • Exercise other subpoenaed civil duties

Pay

Monthly paid employees receive their regular pay while on civil duty time off. Hourly employees are not paid for civil duty time off.

You do not get civil duty time off pay for legal actions that you initiate or that name you as a defendant in a private legal action unrelated to your University employment.

Other compensation

You may keep any compensation that you receive for fulfilling your civil duty, such as jury pay or travel expense reimbursement, unless your collective bargaining agreement states otherwise.

Civil duty time off during probationary or trial service period

You are eligible to take civil duty time off during your probationary or trial service period.

Your probationary or trial service period lengthens by the number of civil duty time off days you take.

Notification

Tell your supervisor and provide a copy of the summons or subpoena as soon as reasonably possible after receiving your notice of civil duty.

  • For campus staff: Follow your department’s usual request procedures and make the appropriate time off request in Workday.
  • For medical centers staff: Follow your department’s usual request procedures.

Return to work

When you return from civil duty, you must report your actual time taken for this time off in Workday (campus) or in Kronos (medical centers).

Supervisor responsibilities

As a supervisor, you should:

  • Process civil duty time off requests according to your department’s usual approval procedure. You may ask the employee to request a civil duty deferral from the court only if the time off will create a significant hardship for departmental operations.
  • Place copies of the employee’s jury summons or subpoena and your written approval in the employee’s departmental file to support entries made in your department’s leave tracking system.
  • Adjust the employee’s work schedule and your department’s staffing schedule as needed, or as required by the employee’s collective bargaining agreement.