HR Operations

Civic duty leave

All employees may take civil duty leave to:

  • Serve on jury duty
  • Serve as a trial witness
  • Exercise other subpoenaed civil duties

Pay

Monthly paid employees receive their regular pay while on civil duty leave. Hourly employees are not paid for civil duty leave.

You do not get civil duty leave pay for legal actions that you initiate or that name you as a defendant in a private legal action unrelated to your University employment.

Other compensation

You may keep any compensation that you receive for fulfilling your civil duty (such as jury pay or travel expense reimbursement), unless your collective bargaining agreement states otherwise.

Civil duty leave during probationary or trial service period

You are eligible for civil duty leave during your probationary or trial service period.

Your probationary or trial service period lengthens by the number of civil duty leave days you take.

Notification

Tell your supervisor and provide a copy of the summons or subpoena as soon as reasonably possible after receiving your notice of civil duty. Then follow your department’s usual leave request procedures.

Return to work

When you return from civil duty leave, you must report your actual time taken for this leave. Follow your department’s usual timekeeping procedure.

Supervisor responsibilities

As a supervisor, you should:

  • Process civil duty leave requests according to your department’s usual leave approval procedure. You may ask the employee to request a civil duty deferral from the court only if the leave will create a significant hardship for departmental operations.
  • Place copies of the employee’s jury summons or subpoena and your written leave approval in the employee’s departmental file to support entries made in your department’s leave tracking system.
  • Adjust the employee’s work schedule and your department’s staffing schedule as needed, or as required by the employee’s collective bargaining agreement.