State law, University policy, and a retiree’s retirement plan govern a retired state employee’s reemployment eligibility and any limits on how much time the retiree can work.
If you are considering hiring a state retiree, become familiar with the retirement program’s reemployment eligibility requirements, as there can be serious consequences if the requirements are not adhered to.
Employing a UWRP retiree
University of Washington Retirement Plan (UWRP) participation includes faculty, librarians, and professional staff originally employed at least 50% for six or more consecutive months.
- UWRP retirees cannot work greater than 40% of full time in the 12-month academic year beginning July 1 through the following June 30. This applies to any and all positions worked.
- Appointments at 40% or less do not require open recruitment.
- One of the following job class codes must be used when rehiring a UWRP retiree:
|Appointment type||Required job code|
|Faculty||0186 to 0203|
|Librarians||0204 or 0410|
Tenured faculty have specific re-employment rights. Questions about re-employment of retired faculty, academic staff and librarians should be directed to Academic HR. Note that your newly hired UWRP retiree must complete and return the Retirement Status (PDF) to UW Benefits at Box 359556.
To rehire a UWRP retiree into a staff or professional staff temporary position, you will follow the direct hire temporary process. The first step is to enter your requisition into UWHIRES. The following fields are required:
- Payroll title — enter 1850 as the job code.
- Location — select the location where the individual will work.
- Employment program — select “Temporary/Hourly”
- Proposed salary — enter the hourly amount you would like to pay.
- Position description — provide a complete description of the duties and responsibilities to be performed by the appointed individual.
* If you are a medical center hiring manager, contact your employment specialist for the standardized, departmental job description performance evaluation template to complete this field.
- Requirements — describe the required skills necessary to perform the essential functions of the job, including the minimum qualifications for the classification being used for the position.
- Notes — specify the reason for creating the temporary appointment. If a candidate has been identified for the position, provide the candidate’s name. If a candidate has not been identified, then mention that this is an open recruitment temporary position and provide posting details (i.e. how long it needs to be posted, any additional specific instruction).
- Requisition approvers — Verify that all necessary approvers are listed and that any unnecessary approvers are removed. Approvers may be pre-set in UWHIRES by your employment specialist per your request.
- Less than 12 Months Dates From __ to __ — specify the estimated start and end dates of the appointment. Cannot exceed 12 months.
- If you have any of the following additional information on your temporary appointment, include it in the requisition:
- FTE % (no more than 40%)
- Candidate contact information – phone number, email address.
Once all fields are completed, click “Save” at the bottom of the page. This will create your requisition number and allow you to review the requisition in draft status.
If a candidate has been identified, request that the candidate complete the online application in UWHIRES.
Your employment specialist will add the candidate to the requisition and conduct a resume review to ensure the candidate meets the position’s minimum requirements.
Employing a DRS retiree
Post-retirement employment limits for DRS Plan retirees
State law limits the number of hours during a calendar year that a retiree from a Department of Retirement Systems (DRS) plan can work in a state government or state higher education job before the employee’s pension payments are suspended for the remainder of the year. For more information about post-retirement employment, see the DRS website.
Retirees are solely responsible for tracking the hours they work and determining the effect on their pension payments if they work beyond their post-retirement employment limit.
It is University policy to comply with Washington State law governing the reemployment of Department of Retirement System (DRS) retirees, and to require that all DRS retirees seeking UW employment follow the normal job application and referral procedures. It is a violation of state law and UW policy for there to be any pre-retirement oral or written agreement between individuals of a DRS plan (PERS, TRS, SERS, LEOFF, or WSPRS) and any state employer which results in the individual being hired into a UW position. Violation of the law results in nullification of the individual’s retirement. Criminal and monetary penalties may also apply.
Employing a DRS retiree
DRS retirees may apply for any open position at the UW. Employing units are not required to obtain approval to hire a DRS retiree. Departments follow normal hiring practices for the type of position available.
Hiring a DRS retiree
Follow normal UW employment processes when recruiting to fill a classified or professional staff position. If the candidate to whom you wish to extend an employment offer is a DRS retiree, you are required to complete the following forms and send them your employment specialist:
Hiring a DRS retiree into a temporary appointment
DRS plan retirees may be appointed to hourly/temporary positions by following the normal temporary employment process.
This page explains retiree reemployment requirement and is provided to assist you in understanding the rules that apply to the post-retirement employment of DRS plan retirees. However, if there is any discrepancy between this information and the current DRS rules, the DRS rules will prevail.