HR Operations http://hr.uw.edu/ops HR Operations supports UW's most valuable resource — our people. Wed, 17 Jan 2018 21:32:55 +0000 en-US hourly 1 https://wordpress.org/?v=4.9.2 http://hr.uw.edu/ops/wp-content/uploads/sites/4/2016/05/cropped-site-identity-32x32.png HR Operations http://hr.uw.edu/ops 32 32 Help Wanted: UW employment teams host on-site fairs http://hr.uw.edu/ops/2017/09/26/help-wanted-uw-employment-teams-host-on-site-fairs/ Wed, 27 Sep 2017 03:03:51 +0000 http://hr.uw.edu/ops/?p=3179 Ask most UW employees why they work here and they will tell you about feeling connected to the UW mission and their amazing colleagues. Two things that are hard to […]

The post Help Wanted: UW employment teams host on-site fairs appeared first on HR Operations.

]]>
Ask most UW employees why they work here and they will tell you about feeling connected to the UW mission and their amazing colleagues. Two things that are hard to convey through a job posting. So what do you do? Invite potential candidates to campus so they can feel the energy of the mission, see our beautiful campus and impressive facilities, and meet lots of UW employees.

Over the next four weeks, both the campus and UW Medicine employment teams will be partnering with hiring managers to host job fairs for positions which the University has critical need. Read on to see how you can help by sharing information about the fairs or even signing up to volunteer.

CUSTODIAN JOB FAIR – September 30

This Saturday from 9 am to noon, the campus employment team will join Building Services to host a job fair at the UW Tower. With 12 current openings for custodians and more hiring anticipated in the coming months, this important team needs help getting the word out that UW is a great place to work. Please share this flyer with your friends and community organizations.

UW MEDICINE JOB FAIRS – October 7 & October 21

Four job fairs (two per day!) will be hosted by the UW Medicine employment team. With 30 medical assistant, 40 hospital assistant, and 150 RN vacancies, the team is excited to welcome as many potential candidates as possible.

October 7 at Harborview Medical Center

October 21 at UW Medical Center

Hiring managers will be onsite to interview candidates and provide tours. You can also help by promoting UW Medicine job fairs with your network of friends and community organizations:

 

The post Help Wanted: UW employment teams host on-site fairs appeared first on HR Operations.

]]>
Staff Hiring Process to Change with Workday Implementation http://hr.uw.edu/ops/2017/05/12/staff-hiring-process-to-change-with-workday-implementation/ Fri, 12 May 2017 20:34:25 +0000 http://hr.uw.edu/ops/?p=2814 The University of Washington, including Harborview Medical Center, UW Medical Center, and Airlift NW, will begin using Workday at approximately 9:00 AM on Tuesday, June 27. Workday will impact many […]

The post Staff Hiring Process to Change with Workday Implementation appeared first on HR Operations.

]]>
The University of Washington, including Harborview Medical Center, UW Medical Center, and Airlift NW, will begin using Workday at approximately 9:00 AM on Tuesday, June 27. Workday will impact many UW processes, including the hiring process. Here is an overview of changes to the hiring process for staff and key dates leading up to the implementation of Workday.

UWHIRES will remain as the applicant tracking system for the University. However, with the implementation of Workday, positions (a new process for the University) and requisitions will be initiated and routed for approvals in Workday. This information will then be integrated into UWHIRES where candidates will apply to open requisitions and hiring managers will review resumes, as they do today. After a final candidate is selected for hire, the hiring process will be initiated in UWHIRES, then the new hire information will be integrated back to Workday where the employee profile is built.

In order to successfully go-live with Workday on Tuesday, June 27, the cut-over process will begin the afternoon of Monday, June 19, when a snapshot will be taken of all “Open” requisitions at 3:00 PM. From Monday, June 19 through Monday, June 26, we need to limit the number of transactions that take place in UWHIRES, as these transactions will need to be manually re-entered into Workday on the 27th.  As a result, we are asking for your assistance in being aware of the following dates, and the requested actions below:

Important Dates

FRIDAY, JUNE 16, 2017 BEFORE 5:00 PM

Review and approve UWHIRES requisitions that are pending approval

  • Only requisitions that are in “open” status on June 19 at 3:00 PM will be converted to Workday. Any requisition that is still in the approval queue will not be converted, and a new position and requisition will need to be created when Workday goes live. Having the req approvals completed before 5:00 PM on Friday, June 16 will give your employment specialist time to move it to “open” status allowing it to be converted to Workday.
  • If it is not appropriate to approve a requisition before 5:00 PM on June 16 (justifications or review of the requisition is still in process), your employment specialist will work with you on the appropriate transition into Workday post go-live. Please do not artificially approve a requisition in UWHIRES for the sole reason of having it converted into Workday.

Review requisitions that are currently in “hold” status in UWHIRES

  • Only requisitions that are in “open” status on June 19 at 3:00 PM will be converted to Workday. Requisitions that are in “hold” status will not be converted.  If you have a req that is on hold, and you would like it converted into Workday, please work with your employment specialist.

Finalize job offers and process through UWHIRES

  • Before 5:00 PM on Friday, June 16, please finalize any pending offers of employment. This will allow your employment specialist to process the hire through UWHIRES prior to the conversion snapshot that will take place at 3:00 PM on Monday, June 19.
  • This will also allow the new hire to be entered into OPUS (the current payroll system) so that they will be converted into Workday as an employee.
CUTOVER PERIOD: Friday, June 16; 5:01 PM – Tuesday, June 27; 8:59 AM

This is the transition period when open requisitions from UWHIRES will be converted into open positions and requisitions in Workday.

  • Plan to limit requisition creation and hiring activity during this time.
  • Requisitions cannot be created and hires cannot be processed through our current procedures during the cut-over period. If you need to create a requisition or process a hire during this time, contact your employment specialist for assistance.

Monday, June 19 at 3:00 PM

UWHIRES will be taken offline for upgrades (offline for 17 hours)

  • A snapshot of “open” requisitions in UWHIRES will be taken, and sent to the conversion team to begin the process of converting into Positions and Requisitions in Workday.
  • UWHIRES will be taken offline to begin the process of implementing upgrades so it can be integrated with Workday. During this time, UWHIRES will be unavailable to hiring managers, the employment team, and candidates.

Tuesday, June 20 at 8:00 AM

UWHIRES will be back online

  • UWHIRES will once again be available to hiring managers, the employment team, and to candidates (e.g., ability to apply to positions and access their profile).
  • Managers will no longer have the ability to create requisitions in UWHIRES. Positions and requisitions will be created and go through the approval process in Workday. If you have a need to create a requisition prior to Workday go-live on June 27, please work with your employment specialist

Monday, June 26 at 12:01 AM

UWHIRES will be taken offline for Workday implementation (offline for 15 hours)

  • UWHIRES will be taken offline at 12:01 AM on June 26, as a part of the Workday go-live process. During this time, UWHIRES will be unavailable to hiring managers, the employment team, and candidates.
  • UWHIRES will become available again at 3:00 PM on June 26.

 Tuesday, June 27th at approximately 9:00 AM

Workday is live

  • Positions and requisitions will be created and approved in Workday.
  • Requisitions in Workday will be sent to UWHIRES through an integration where the recruiting and selection process will happen.
  • Hiring managers will continue to access resumes through their Hiring Manager Workbench in UWHIRES.

Future State

Position management in Workday allows us to maintain information about employees and teams, including vacant positions that might need to be filled. Position information in Workday includes attributes of positions such as responsibilities, title, pay grade, and other information that is needed to create requisitions.

This table shows which system will be used for each step in the staff hiring process:

Hiring Process Step

Current System

Future System

Create Position Not done currently Workday
Create and Edit Requisition UWHIRES Workday
Approve Requisition UWHIRES Workday
Post Open Requisition UWHIRES UWHIRES
Candidates Apply UWHIRES UWHIRES
Review Resumes UWHIRES UWHIRES
Disposition Applicants UWHIRES UWHIRES
Hire Approval UWHIRES UWHIRES
New Employee is Entered in Payroll UWHIRES/OPUS/HEPPS Workday

 

Help

Stay tuned for additional information regarding training in Workday and UWHIRES. Please contact your employment specialist for any immediate questions or assistance.

The post Staff Hiring Process to Change with Workday Implementation appeared first on HR Operations.

]]>
Annual Reminder About Suspended Operations Policy http://hr.uw.edu/ops/2016/10/24/annual-reminder-about-suspended-operations-policy/ Mon, 24 Oct 2016 21:08:28 +0000 http://hr.uw.edu/ops/?p=2074 This is the University’s annual reminder to help ensure that your unit is prepared for the possibility of severe weather or other events that could disrupt transportation locally, or require […]

The post Annual Reminder About Suspended Operations Policy appeared first on HR Operations.

]]>
This is the University’s annual reminder to help ensure that your unit is prepared for the possibility of severe weather or other events that could disrupt transportation locally, or require the University to temporarily suspend non-essential operations.

Review the following information and be prepared to assist your employees with information about leave use and compensation practices during severe weather or when the UW temporarily suspends non-essential operations.

UW Inclement Weather Policy applies when the University is in operation, but an individual employee requests time off because local weather conditions cause transportation problems or hazardous conditions.

UW Suspended Operations Policy applies when University officials temporarily suspend non-essential operations, requiring only staff performing essential functions to report to work.

Administrative Policy Statement 40.2 describes each unit’s responsibility for determining whether its employees perform an essential function, and for notifying those who do of their responsibilities for reporting to work during suspended operations. Please review your unit’s designation of positions that perform essential functions and make sure they are accurate.

If employees do not normally telework, but might do so during inclement weather or suspended operations, anticipate and discuss typical work that employees would need to accomplish.

Decisions to suspend non-essential operations on the Seattle, Bothell, or Tacoma campuses are made independently based on the prevailing conditions in their respective locations. If operations are suspended mid-day (between 8 a.m. to 5 p.m.), your department’s designated emergency contact (usually a dean or vice president) is responsible for disseminating the information. Employees may also call the UW’s toll-free emergency information line at 1-866-897-4636 or visit the UW homepage for suspended operations information.

If you have questions about HR practices during suspended operations and inclement weather, please contact your unit’s Human Resources Consultant. If you have questions about or need assistance with business continuity planning, please contact UW Emergency Management.

 

The post Annual Reminder About Suspended Operations Policy appeared first on HR Operations.

]]>
Work disruption planning for UW vs. Stanford Friday, September 30 http://hr.uw.edu/ops/2016/09/15/work-disruption-planning-for-uw-vs-stanford-friday-september-30/ Thu, 15 Sep 2016 18:28:24 +0000 http://hr.uw.edu/ops/?p=2002 Kickoff will be at 6 p.m. for the UW/Stanford football game on September 30, but the vast majority of the 70,000+ football fans will be arriving on campus in the […]

The post Work disruption planning for UW vs. Stanford Friday, September 30 appeared first on HR Operations.

]]>
Kickoff will be at 6 p.m. for the UW/Stanford football game on September 30, but the vast majority of the 70,000+ football fans will be arriving on campus in the early afternoon.The following policy information that will help you develop staffing plans for that day.

 Transportation Services is strongly encouraging individuals with parking permits to take public transportation or carpool on game day since a number of campus parking lots will be closed and the remainder will be very congested. As those who already commute by transit know, University District buses can be quite congested during rush hour. On Sept. 30, we expect them to be even more so. This may mean that employees may arrive late or experience delays in getting home.

 In an effort not to overtax public transportation during peak hours, where possible, organizations are strongly encouraged to allow for or implement telecommuting, flex scheduling, and/or shift changes to limit the number of employees who must come to campus during peak travel hours on September. 30. While employees may be allowed to use available paid leave, please remember the University cannot grant paid time off for those who have none accrued.

 Refer to our webpage on Work Disruptions Planning for a description of which options apply to each employment program and any required notification steps. Please contact your organization’s HR consultant if you have questions about leave use, establishing temporary telework arrangements, or for assistance in developing your organization’s staffing plan for September 30.

 

The post Work disruption planning for UW vs. Stanford Friday, September 30 appeared first on HR Operations.

]]>
Employee Onboarding: New tools and updated resources http://hr.uw.edu/ops/2016/07/20/employee-onboarding-new-tools-and-updated-resources/ Wed, 20 Jul 2016 18:00:49 +0000 http://hr.uw.edu/ops/?p=1406 The next time you hire a new employee, check out the New Employee page for easy access to the Onboarding Toolkit. Developed by the experts in Professional & Organizational Development, […]

The post Employee Onboarding: New tools and updated resources appeared first on HR Operations.

]]>
The next time you hire a new employee, check out the New Employee page for easy access to the Onboarding Toolkit. Developed by the experts in Professional & Organizational Development, you’ll find checklists and guidance for setting your new employee up for success.

While your there, take note of ONE UW– a new online orientation that introduces new employees to what they most need to know about beginning their new UW job. With content broken down by segments, new employees will find an interactive experience that allows them to keep track of all they have learned about working here and how to make the most out of their employment experience. Right now, there are three custom versions for new employees to choose from: Seattle, Bothell, and Tacoma. UW Medicine employees are required to attend a robust in-person orientation instead of using the online version.

But that’s not all! In-person orientations remain an essential component in welcoming and supporting new employees. Benefits orientation is almost every Monday and helps new employees take full advantage of their new benefits package. POD’s New Employee Orientation is for new staff on the Seattle campus and provides a great introduction to our larger community, University leadership and priorities, and the opportunity to meet other employees new to UW.

The post Employee Onboarding: New tools and updated resources appeared first on HR Operations.

]]>
UW recognized as a Great College to Work For http://hr.uw.edu/ops/2016/07/20/uw-recognized-as-a-great-college-to-work-for/ Wed, 20 Jul 2016 17:27:38 +0000 http://hr.uw.edu/ops/?p=1380 Did you hear the news? UW has been recognized for the third year in a row as Great College to Work For by the Chronicle of Higher Education. If your […]

The post UW recognized as a Great College to Work For appeared first on HR Operations.

]]>
Did you hear the news? UW has been recognized for the third year in a row as Great College to Work For by the Chronicle of Higher Education. If your department invests in employment marketing materials or advertising, consider adding this prestigious recognition.

 

The post UW recognized as a Great College to Work For appeared first on HR Operations.

]]>
Meet our newest HR consultant: Phil Clements http://hr.uw.edu/ops/2016/07/18/coming-soon-news-for-hr-administrators-managers/ Mon, 18 Jul 2016 23:27:19 +0000 http://hr.uw.edu/ops/?p=1310 On July 1, Phil Clements who has been working in Campus HR Operations as a Human Resources Consultant on a project appointment, accepted a full-time position. Phil primarily supports the School […]

The post Meet our newest HR consultant: Phil Clements appeared first on HR Operations.

]]>
On July 1, Phil Clements who has been working in Campus HR Operations as a Human Resources Consultant on a project appointment, accepted a full-time position. Phil primarily supports the School of Public Health, a number of units within the School of Medicine, the School of Pharmacy, and Undergraduate Academic Affairs. He is also an employment and labor attorney with over 20 years of legal and HR experience in a variety of industries, including banking and county government. Prior to joining Campus Ops, Phil held a project appointment with Labor Relations.

The post Meet our newest HR consultant: Phil Clements appeared first on HR Operations.

]]>