Termination of employment can occur in either of these situations:
- An employee has not improved performance or behavior in response to corrective action
- An employee has engaged in serious misconduct like (but not limited to) violation of University policy, violation of the law, workplace violence, theft, fraud in securing University employment, neglect of duty, or absence without authorization
Only an individual with the delegated authority, the “appointing authority,” may terminate the employment of a classified or professional staff employee (other than those professional staff employees in limited term hourly-paid appointments). Appointing authorities are typically deans, vice presidents, medical center CEOs, other individuals with comparable positions, or other individuals who have received a properly documented delegation of authority to act on behalf of the appointing authority.
In general, termination of employment requires that the individual recommending an employee’s termination write to the appointing authority explaining the reason(s) for termination. As soon as you have reason to believe that you may need to terminate an individual’s employment, you should talk with your unit’s HR consultant. They will help you evaluate the circumstances to determine appropriate action with respect to the particular situation and the individual’s employment program.
If termination is necessary, your HR consultant will ensure that the process is completed as required.
Processing and providing support
When termination is necessary, supervisors should review the separating from employment checklist to ensure that all required actions are completed:
- Checklist – Separating Employee (MS Word)
- Checklist – Separating Harborview Employee (MS Word)
- Checklist – Separating UWMC Employee (MS Word)
Advise your employee to contact Benefits for assistance with questions about benefits and health insurance continuation. UW-paid medical and dental coverage ends at midnight on the last day of the month of termination from a benefits eligible position, as long as the employee was paid for at least eight hours that month.
Employees can learn about the federal COBRA law that allows insurance continuation by self-payment of premium for up to 18 months after termination. Visit the Benefit’s COBRA page to download the enrollment form.
Consider referring an employee facing termination to UW CareLink, the UW’s employee assistance program, which offers professional counseling for up to three sessions per concern.