Marketing, Communications, and Engagement

Word list and common terms

For decisions on word usage, the UWHR website uses the following references (ranked in order of authority):


ABCDEFGHIJKLMNOPQRSTUVWXYZ

A

adopted child
adoptive parents
affirmative action
  • Lowercase; capitalized only if in an official name: Office of Equal Opportunity and Affirmative Action
after-tax
  • As opposed to pretax; preferred over “post-tax”
and/or
  • Avoid using; either word alone will suffice

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B

bachelor’s degree
backup
  • One word when used as a noun or adjective: backup plan
back up
  • Two words when used as a verb: back up your computer
Benefits
  • UWHR unit; no acronym
breast-feeding
  • Hyphenated always, no matter if used as a noun, adjective, or verb

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C

Campus HR Operations
  • UWHR unit
cash-out
  • Hyphenated when used as a noun: take a cash-out
cash out
  • Open when used as a verb: cash out your sick leave
catalog
child care
classified non-union
  • Lowercase
coinsurance
collective bargaining agreement
  • Use this term, not “labor contract”
Compensation
  • UWHR unit
contract classified
  • Lowercase
copayment
  • One word; can shorten to “copay” in tables

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D

Disability Services Office
  • UWHR unit; acronym is DSO

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E

elder care
email
employment type
  • Use “employment program” never “employment type”

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F

first come, first served
  • But “first-come, first-served” when used as a compound adjective: first-come, first-served basis
full-time
  • Hyphenated when used as an adjective or adjective: full-time employee; he works full-time

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H

he
  • Do not use “he” as a generic singular pronoun when meaning the subject could be any gender; “they” is acceptable as a gender-neutral singular pronoun
he/she
  • Do not use this construction as a singular pronoun; “they” is acceptable as a gender-neutral singular pronoun
he or she
  • Do not use this construction as a singular pronoun; “they” is acceptable as a gender-neutral singular pronoun
health care
  • Two words when used as a noun
health-care
  • Hyphenated when used as an adjective: health-care provider
health insurance
  • Generally preferred over medical insurance or medical/dental insurance
Hometown Home Loan program
  • HomeStreet Bank program that UW participates in
HR Administration & Information Systems
  • UWHR unit; acronym is HRAIS
HR Information Systems
  • Team under HR Administration and Information Systems; acronym is HRIS
HR Marketing, Communications & Engagement
  • UWHR unit; acronym is MCE

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I

in-network
  • Hyphenated when used as an adjective: in-network provider
in pay status
  • Not “in paid status”

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L

labor contract
  • Use “collective bargaining agreement” not “labor contract”
Labor Relations
  • UWHR unit
long-term
  • Hyphenated when used as a compound adjective: long-term employee
long term
  • Do not hyphenate when “term” is a noun: in the long term
long-term care insurance
long-term disability insurance
  • After spelling out once on the webpage, it can be shortened to “LTD insurance”

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M

manager
  • “Supervisor’ is preferred over “manager”
master’s degree
Medicare
Medicaid

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N

need-to-know
  • Hyphenated when used as an adjective: need-to-know basis
need to know
  • Do not hyphenate when used as a noun: business need to know
nonprofit
non-union

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O

off-site
on-site
onboarding
out-of-network
out-of-pocket
overtime-eligible
  • Hyphenated when used as an adjective: overtime-eligible employee; the employee is overtime-eligible; the employee is eligible for overtime

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P

partial-day absence
part-time
  • Hyphenated when used as an adjective or adverb: part-time employee; he works part-time
percent
  • Spell out; use % in charts only
  • Use numerals: 5 percent; 98 percent
  • Use decimals, not fractions: 0.6 percent; 2.3 percent
post-surgery
PowerPoint
pre-donation
pretax
preventive
  • Not “preventative”
Professional & Organization Development
  • UWHR unit; acronym is POD
professional staff
  • Lowercase when referring to professional staff employees
Professional Staff Program
  • Capitalize and always use the word “program” to avoid confusing the official program (Professional Staff Program) with employees (professional staff)

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R

re-attest
re-enroll

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S

self-
  • Always hyphenated when used as a prefix: self-care, self-pay
 service member
  • Two words; not servicemember (though the federal government prefers the one-word spelling)
shared leave
  • Lowercase when talking about the type of leave
Shared Leave Program
  • Capitalized when talking about the actual program
s/he
  • Do not use this construction as a singular pronoun; “they” is acceptable as a gender-neutral singular pronoun
SmartHealth
  • Wellness program for Washington state employees
Social Security
  • Capitalized: Social Security number
supervisor
  • Preferred over “manager”

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T

The Whole U
  • UWHR program
  • Official name is The Whole U; always include capitalized “The”
they
  • Use as a gender-neutral singular pronoun instead of “he/she,” “he or she,” or “s/he”
toll-free
  • Hyphenated when used as a compound adjective: toll-free number

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U

University of Washington
  • Refer to the UW Brand editorial word list under “campus references”
  • Exception: no need to spell out “University of Washington,” “University of Washington Tacoma,” and “University of Washington Bothell” on first reference
up-to-date
  • Hyphenated when used as an adjective before a noun, but open when used elsewhere in a sentence (ex: up-to-date report, bring the report up to date)
UTemp Staffing
  • UWHR unit
  • “UTemp” is acceptable if “UTemp Staffing” has been used earlier on the webpage
UW CareLink
  • UWHR program
UW Combined Fund Drive
  • UWHR program; acronym is UWCFD
UW Human Resources
  • Acronym is UWHR (no space between UW and HR)
UW Medicine Human Resources
  • UWHR unit
UW SafeCampus
  • UWHR program

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V

Violence Prevention & Response Program
  • UWHR program

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W

wait-list
  • Hyphenated when used as a verb: she was wait-listed
waitlist
  • One word when used as a noun: put on a waitlist
Washington state
  • Lowercase “state” (also “state of Washington”); note that “Washington State” refers to WSU
Web
  • Capitalize when referring to the World Wide Web
website
wellness
whistle-blower
whistle-blowing
Whole U, The
  • UWHR program
  • Official name is The Whole U; always include capitalized “The”
workday
  • Lowercase and one word when referring to a day of work
Workday
  • Capitalized and one word when referring to the HR/P software
workers’ compensation
WorkLife
  • UWHR unit
work-life
  • Hyphenated when used as a compound adjective: work-life balance
workplace
  • One word
  • Use in place of “office” to be inclusive of all employees
work space
  • Two words
work times
workweek
  • One word

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