Compensation

Classified Staff Pay Increases Effective July 1, 2016 – Payroll Coordinators

DATE:
July 11, 2016
TO:
Payroll Coordinators
FROM:
Human Resources Compensation
SUBJ:
July 1, 2016 Classified Staff Pay Increases

This communication provides information about centrally implemented pay increases for contract classified and classified non-union staff effective July 1, 2016. It also contains information to let you and your staff know about any classified staff pay changes that need to be input manually.

The amount of the classified staff across-the-board adjustment received is dependent upon payscale placement effective 7/1/2016 as follows:

  • The greater of approximately 1.8% or 1% + $20 for job classifications on paytable C1.
  • Approximately 1.8% for job classifications on paytables C0, C3, C8, CA, CB, CC, CD, CE and CF.
  • Approximately 2.0% for job classifications on paytables B0, B4, B6, B7, BA, BB, BH, BI, BK, BL, BM, BN, BP, BV and BX.
  • Approximately 3.0% for job classifications on paytables BC, BD, BE, BF, BG, BJ, BQ, BR, BS and BW.
  • New paytables B1, B3, B5, B8 and BY also provide for approximately a 3.0% increase for job classifications on these table effective 7/1/2016.

The lists of job titles included with the Compensation Plan Documents show which pay table each job is assigned to as of 7/1/2016.

1. 7/1/2016 Compensation Plan and Pay Table Adjustments

The Compensation Plan Documents are:

  • Two versions of the list of classified job titles and their pay ranges, etc., one sorted alphabetically by job title and one sorted by job code, and
  • A set of the 40 payscale tables that were (35 existing and 5 new) updated effective July 1, 2016. The compensation plan information on the web will be updated in late July.

A brief synopsis of compensation plan changes follows:

  • Across-the-board increases of the greater of approximately 1.8% or 1% + $20 for job classifications on paytable C1.
  • Across-the-board increases of approximately 1.8% for job classifications on paytables C0, C3, C8, CA, CB, CC, CD, CE and CF.
  • Across-the-board increases of approximately 2.0% for job classifications on paytables B0, B4, B6, B7, BA, BB, BH, BI, BK, BL, BM, BN, BP, BV and BX.
  • Across-the-board increases of approximately 3.0% for job classifications on paytables BC, BD, BE, BF, BG, BJ, BQ, BR, BS and BW.
  • New paytables B1, B3, B5, B8 and BY also provide for across-the-board increases of approximately 3.0% for job classifications on these table effective 7/1/2016.

2. Employees OFF Step or in Fixed-Duration Appointments

Although the adjustments listed above will be made centrally through the payroll system, some departments have employees who are “OFF” step or in fixed-duration appointment job codes 7777, 8600, 8601, or 8888. The pay rate for each of these employees will need to be reviewed to verify that its rate has been adjusted appropriately. Employees in fixed-duration appointment job codes should receive across-the-board increases — the same as the job they are filling in for — effective July 1, 2016.

Adjustments for employees on “OFF” step require coordination with your HR Operations unit to determine the increased monthly rate.

Keep in mind that employees who are OFF step and whose rate is above the new top incremental step are not eligible for the across-the-board adjustment if their salary is frozen (i.e., Y-rated or redlined).

Employees who are OFF step on recruiting and retention temporary salary increases (R&R TSIs) should receive the percentage that will be communicated to the administrators of departments with employees on R&R TSIs.

In addition, please note that the monthly minimum rate for the fixed-duration appointment job codes has been increased to be no less than $2,253 per month (which is equal to $13 per hour). All employees on fixed-duration appointments should be paid at least the new minimum of $2,253 per month.

Reminder: Adjustments for employees on the OFF Step Report or the Fixed-Duration Report are NOT automatic and must be entered manually in the OPUS system.

Temporary Hourly Employees

While there are no across-the-board wage changes for temporary employees, they do need to be paid at least the hourly rate of the range minimum for their job class.

After the July 25, 2016 payday, HR will notify departments if they have temporary hourly employees whose hourly rate was below the new minimum of the range. Departments will need to adjust the hourly rate for hourly employees whose pay falls below the new range minimum up to at least the new minimum hourly rate, with an effective date of July 1, 2016.

Departments should identify and make these changes in time to be included in the July 25, 2016 payday. Changes up to at least the minimum pay rate of the new range will be required retroactively to July 1, 2016 for any employees who are missed.

Effective Date of Changes

PLEASE NOTE: These changes are effective July 1, 2016 and, as such, will not be reflected in employee paychecks until the July 25, 2016 payday.

Questions

Questions regarding these changes should be directed to Human Resources Compensation by email at ocpsp@uw.edu.